GEOxyz – Office & Crewing Assistant (Luxemburg office)
In search of an Office & Crewing Assistant (Luxemburg office)
As an Office & Crewing Assistant at GEOxyz, you will support the planning and coordination of marine and project crews working onboard our vessels, while also contributing to the smooth day-to-day operation of our Luxembourg office. You will be responsible for organizing crew changes, managing crew documentation and ensuring smooth administrative follow-up. Working closely with crew members, colleagues and different departments, you will play an important role in supporting both our daily offshore operations and the efficient organization of our Luxembourg office.
Your key Responsibilities:
Support the planning and coordination of marine and project crews.
Organise crew changes, including travel arrangements, accommodation and logistics.
Maintain and update crew information in our personnel management system.
Monitor crew certificates and ensure all required documentation is valid and up to date.
Arrange applications and renewals of seaman's books and other crew-related documents.
Prepare appointment letters and relevant crew documentation.
Create and follow up on purchase orders related to crew changes and project personnel.
Maintain regular communication with crew members and internal departments.
Provide general administrative support to ensure smooth crewing operations.
Support the day-to-day administration and help ensure the smooth operation of our Luxembourg office.
What do we expect from you?
A bachelor's degree or equivalent through relevant experience.
Strong organisational and administrative skills, with attention to detail.
Good knowledge of English, both written and spoken. Knowledge of French, Dutch or German is a plus.
Good knowledge of MS Office applications.
A proactive and flexible attitude, with the ability to manage changing priorities.
Strong communication skills and the ability to work with people from different backgrounds.
A team player who can also work independently and take responsibility.
Experience in crew planning, logistics or the maritime industry is an advantage.
Willingness to learn and develop within an international environment.
What do we offer you?
A challenging role within a fast-growing international environment.
Working in an international company.
A positive and pleasant work atmosphere in a young, dynamic team.
Opportunities for active career growth within our organization.